Careers

Essential Duties & Responsibilities (Other duties may be assigned):

• Code invoices to appropriate general ledger accounts and cost centers
• Process approved vendor invoices and PO invoices, including receipt of goods
• Mail out checks and maintain accounts payable files
• Responds to vendor inquiries and resolves any discrepancies in billings and payments
• Support the transition to an automated, paperless process ensuring controls are in place for accuracy
• Ensure that all daily, weekly, and monthly tasks are completed accurately by the assigned deadlines
• Review vendor statements and enter invoice adjustments or credit memos
• Processing of travel expense reimbursement and reconciling corporate credit card charges
• Process annual 1099 reporting and distribution, W-9 documentation, garment registration, and vendor account maintenance
• Assist in year-end 1099 reporting
• Process vendor set up from various business onboarding processes, reviewing all documentation for accuracy and completeness
• Quarterly vendor account clean up, monitor that all information is up to date
• Assist with other accounts payable functions and reviews as needed

Skills / Requirements:

• Degree or an equivalent of work experience in Business Administration or Accounting
• A minimum of four years of Accounts Payable experience
• Advanced proficiency skills with excel and established experience with VLOOKUP and pivot tables.
• Ability to work well with others in a team environment as well as independently.
• Strong interpersonal, organizational skills and excellent communication skills both written and verbal with the ability to communicate at all levels of the organization.
• Ability to effectively manage time, prioritize tasks/initiatives, and multi-task responsibilities.
• Schedule of this position: Monday - Friday | Onsite
• Positive and dependable attitude, self-starter

If you are interested please send your resume to careers@xirena.com.

Our policy is to provide equal opportunity to all persons without regard to race, color, creed, religion, national origin, citizenship, sex, age, sexual orientation, gender identity or gender expression, marital or family status, veteran status, physical or mental disability, or other protected classes prohibited by applicable law. Company policy prohibits harassment of applicants or employees on the basis of any protected classes.

Essential Duties & Responsibilities (Other duties may be assigned):

• Post House AR Invoices in QuickBooks
• Post and apply payments received from customers
• Check credit card disputes and resolve
• Post and maintain all Credit Memos in Credit Memo Journal and Post House CM in QuickBooks
• Review Factor AR for past dues, client risk, disputes, and chargeback
• Review House AR and follow up on past-due accounts
• Reconcile House Sales and Credit Memos per Class at Month-End
• Reconcile payments with outstanding invoices and resolve discrepancies
• Respond to customer inquiries regarding invoices, payments, and account statements in a professional and timely manner
• Establish and maintain positive relationships with customers to facilitate prompt payments
• Regularly reconcile customer accounts and resolve any discrepancies
• Ensure the accuracy of accounting records related to accounts receivable
• Post Daily ECOM Payments from Shopify
• Post PayPal deposits
• Check for Shopify disputes and resolve
• Execute A/R processes including monitoring aging, customer collections, and recording payments
• Assist with general finance tasks including filing, report preparation, and team support
• Participate in the monthly close and annual audits
• Assist with bank reconciliations and investigate outstanding items when necessary
• Complete ad hoc analyses and projects as needed
• Collaborate cross-functionally with various departments throughout the company

Skills / Requirements:

• Associate's or Bachelor's degree in accounting or related field is a plus
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team
• Knowledge of relevant accounting principles and regulations
• Minimum 3 years accounting experience (ideally in the Wholesale/Retail/Ecommerce industry)
• Advanced Excel, QuickBooks, Accounting software, and Exenta experience a plus
• Organized, detail-oriented individual who can successfully manage tasks, processes, and priorities in a fast-paced, dynamic environment

If you are interested please send your resume to careers@xirena.com.

Our policy is to provide equal opportunity to all persons without regard to race, color, creed, religion, national origin, citizenship, sex, age, sexual orientation, gender identity or gender expression, marital or family status, veteran status, physical or mental disability, or other protected classes prohibited by applicable law. Company policy prohibits harassment of applicants or employees on the basis of any protected classes.

Essential Duties & Responsibilities (Other duties may be assigned):

• Oversee daily operations in logistics, inventory control, receiving, shipping, customer service, etc.
• Manage customer delivery services
• Coordinate with teams, such as production and logistics, to streamline operations and meet challenges
• Create, update and rollout standard operating procedures for staff
• Participate in long-term planning to create initiatives that align with the company goals
• Work closely with the management team to develop and monitor budgets, control expenses, and optimize resource allocation
• Implement and maintain quality control measures to ensure accurate order fulfillment, minimize errors, and prevent product damage
• Improve efficiency and scalability of warehouse layout, workflow, and equipment
• Utilize warehouse management systems (WMS), Enterprise Resource Planning (ERP), and other software tools to track and analyze key performance metrics, such as inventory accuracy, order fulfillment rates, and warehouse productivity
• Enhance efficiency and productivity through business process continuous improvement best practices
• Audit reports to maintain transactional goals, achieve service levels, inventory levels and provide recommendations for process improvements and cost-saving opportunities
• Oversee the ordering of supplies 
• Ensure the warehouse is properly secured each day and functioning well
• Manage and process any pertinent expenses and invoices
• Regularly collaborate and communicate with other teams to ensure alignment on policies and procedures as well as other key initiatives
• Create a positive and engaging work environment by mentoring, coaching, and motivating direct team members and their teams if applicable
• Identify metrics to measure our performance, and manage multiple strategic projects
• Instill a culture of continuous improvement and customer/service focus
• Develop working relationships with other functions to create transparency into input metrics and service levels to other functions/departments (merchandising, production, factory, wholesale, retail, international)
• Develop ongoing process improvement framework and toolkit that the company can utilize for both large-scale projects and change and day-to-day operational improvements
• Partner closely with the Director of Operations to identify efficiency optimization opportunities to drive scale and efficiency throughout the operation
• Facilitate the change process from start to end
• Instill a strong bias for measurement and results of projects
• Ensure the definition of success at the onset and retrospective learnings and measurement

Skills / Requirements:

• 5 plus years of Operations experience
• Be service oriented and solve problems and fix processes cross-functionally
• Detail oriented and a critical thinker
• ERP experience in Exenta (preferred), Full Circle, Net Suite, etc.
• Strong communication, organization, and planning skills
• Excellent verbal and written communication skills

If you are interested please send your resume to careers@xirena.com.

Our policy is to provide equal opportunity to all persons without regard to race, color, creed, religion, national origin, citizenship, sex, age, sexual orientation, gender identity or gender expression, marital or family status, veteran status, physical or mental disability, or other protected classes prohibited by applicable law. Company policy prohibits harassment of applicants or employees on the basis of any protected classes.